The Outlook for MAC search 'No Results' problem, can appear after updating MAC OS or Office for MAC from one release to another or can appear suddenly without an obvious reason. In such cases the Outlook Search function in Outlook 2011 for MAC or in Outlook 2016 for MAC does not work and returns 'No Results' when you try to find something in Outlook mail program that you know it exists. Despite the Outlook search problem, SPOTLIGHT is working correctly and displays results.
Microsoft Outlook for Mac (version 16.21) is frequently unable to find email messages using the search feature, even in the case of emails that were sent relatively recently. I presume that the sea. Outlook for Mac search returns 'No Results,' and task items are not displayed. Fix: Outlook for Mac’s Search Not Working If the issue is with your Computer or a Laptop you should try using Reimage Plus which can scan the repositories and replace corrupt and missing files. This works in most cases, where the issue is originated due to a system corruption.
This tutorial contains instructions to resolve the Outlook for MAC Search problems (Search returns 'No Results'), in Outlook for Mac 2016 or Outlook for Mac 2011.
How to fix: Outlook MAC Search Returns 'No Results' in Outlook 2011 or 2016 for MAC *
* Suggestion for Outlook 2016 users: We've identified that the most common root for this problem is the need to re-index Outlook's Search Database, so we recommend to try method-6 first to see if it solves the problem.
Method 1. Verify that the Outlook Profile/Identity is stored at the default location.
First of all, make sure that the Outlook 2016 for Mac Profile or the Outlook for Mac 2011 Identity data is stored under the correct default location and has no special characters on its name. If the Profile or Identity name contains a special character, then follow the steps in this Microsoft Article to change the name:
Method 2. Install all Microsoft Updates.
1. Open any Office application such as Word, Excel, or Outlook.
2. On the top menu, go to Help > Check for Updates. *
* Important: If you don't see the 'Check for Updates' option on the Help menu, then download and run the latest version of the Microsoft Auto-Update tool from https://support.microsoft.com/en-us/kb/3133674. (After running the tool, the 'Check for Updates' option will be available).
Method 3. Run the Outlook 2016 Search Troubleshooter.
The next method to fix the 'No Results' search issue in Outlook 2016 for MAC, is to run the Microsoft Outlook Search Troubleshooter.
1. Close Outlook 2016 for MAC.
2. Run the Outlook 2016 Search Repair Troubleshooter (source-2) tool from MS: https://aoadokf.weebly.com/downloading-microsoft-office-for-mac-2011.html. Method 4. Move Messages to another Outlook folder.
1. Open Outlook.
2. Create a new folder inside Outlook (e.g. Inbox-New) 3. Select and move all messages to the new created folder. 4. When the moving is done, move back your messages to the original folder. (This process will force Outlook to re-index the emails and they start to appear in the results). 5. Once you done delete the temporary folder. Method 5. Re-Index Hard Drive in Spotlight.
1. Open the System Preferences and click on Spotlight.
2. Make sure that Mail Messages is checked under the Search Results tab 3. Then click the Privacy tab. 4. Make Sure that the Outlook Profile (or Identity) folder or one of its parent folders is not added to the Privacy tab. (If so, then remove them, skip the rest steps and try to find something using the Outlook search). 5. Then Drag and drop the hard drive icon from the desktop into Spotlight. (This will remove the current index) 6. Finally highlight the hard drive you just added and click the minus button to remove it. (This will force Spotlight to create a new index) 7. Wait until Spotlight indexing your drive. 8. After indexing restart your computer. 9. Try to use the Outlook search. 10. If the problem persists:
a. Delete (or move to desktop and delete them later) the following files from the User's Library/Preferences folder:
b. Then delete (or move to desktop) from the User's Library/Preferences/Microsoft/Office 2011 folder, the file OfficeSync Prefs
c. Restart your MAC. d. Try to perform a search in Outlook. Method 6. Re-index the Outlook for MAC Search Database.
Outlook for Mac uses OS X Spotlight to search your mailbox. If the Spotlight Index is corrupted then the Outlook search may display 'No results'. At this case you have to re-indexing the Outlook 2016 for Mac search database. To do that:
1. Restart Mac.
2. Go to Finder > Applications > Utilities > Terminal. 3. Type 'mdimport -L'. Mac displayport not working after manual shutdown.
4. Without closing the 'terminal' window, open Outlook and try the search function. If you receive results when searching then the problem is resolved. If the Outlook search displays again 'No results' then continue below:
5. In Terminal, re-index your Outlook database using the following command and substituting your own user name for <user_name>:
mdimport -g '/Applications/Microsoft Outlook.app/Contents/Library/Spotlight/Microsoft Outlook Spotlight Importer.mdimporter' -d1 /Users/<user_name>/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile
6. Re-indexing will take some time to complete. Once the process is complete, quit and re-launch Outlook. *
* TIP: Here is an alternative method to re-build the Outlook 2016 Database in MAC:
1. Go to the following location:
2. Move the Outlook.sqllite file to your desktop. (This will force Outlook to detect an issue and to do an auto rebuild).
3. When the Rebuild is completed, open Outlook and perform a search. 4. If the search is working then delete the 'Outlook.sqllite' file from your desktop.
No Results Found In Outlook For Mac
1. Hold down the Option key, and then click the Outlook for Mac 2011 icon. (or go to Applications > Microsoft Office 2011 > Office > Microsoft Database Utility).
2. Highlight your Identity Click Rebuild. Method 7. FIX Spotlight Permissions & Rebuild Spotlight Index using Terminal.
The final method to resolve the 'No Results' issue when performing a search in Outlook 2011 or 2016 for Mac, is to fix the Spotlight permissions in Outlook 2011 database and then to rebuild the Spotlight database, by following the steps below:
1. Open Terminal from Applications > Utilities.
2. Give the following commands in order (Press Enter after typing each command)
3. Reboot your computer.
4. After restart, open Terminal again and type these commands in order:
3. Now wait until Spotlight reindex your entire drive. You can monitor the process if you click at Spotlight Search icon at the upper-right corner. When the indexing is completed (100%) then proceed and try the Outlook search.
1. Open Terminal from Applications > Utilities.
2. Give the following commands in order (Press Enter after typing each command)
3. Now wait until Spotlight reindex your entire drive. You can monitor the process if you click at Spotlight Search icon at the upper-right corner. When the indexing is completed (100%) then proceed and try the Outlook search.
Method 8. Completely Remove and Reinstall Office for MAC.
1. Backup Outlook Data (copy Outlook Identity or Profile to another location. e.g. your Desktop). Oreck air purifier manual download.
2. Completely uninstall Office 2011 MAC or Uninstall Office 2016 for MAC.
3. Re-install Office for MAC.
4. Open Outlook for MAC and use the Import command to import the Outlook data from the backup location.
5. Follow the steps is method-6 above to reindex the Outlook search database.
6. Try the Outlook search function.
Did it work for you?
Please leave a comment in the comment section below or even better: like and share this blog post in the social networks to help spread the word about this solution.
If this article was useful for you, please consider supporting us by making a donation. Even $1 can a make a huge difference for us in our effort to continue fighting spam while keeping this site free:
Sometimes, users find it difficult to understand and execute Outlook Search with each updated version of the application. If you just upgraded your desktop email client to the latest version, you also might be facing ‘MS Outlook 2016 Search not working’ issues.
Since Outlook is a most popular email client being used to send and receive bulk emails in a significant number of organizations as well as a personal level; it must be maintained and upgraded on a regular basis.
In some cases, the Search algorithm integrated into MS Outlook does not work appropriately as desired. If this is the case, all you need to do is just stay calm and try some resolution methods to fix Outlook 2016 instant search not working error.
When Outlook Search Shows ‘No Results Found’ Status
Undoubtedly, ‘Search’ is one of the significant features the application offers. It not only helps to perform a particular search following a defined criterion but also helps to navigate through emails and other mailbox components quite efficiently. The search algorithm might incorporate different kinds of malfunctions such as entirely improper outputs or no/ blank results.
When the tool stops functioning properly; it would either display search results up to a particular date or it will show that there are items based on search criteria waiting to be indexed in the output panel. In this case, there could be an error or issue with Windows Indexing services.
There could be many problems in Outlook 2016 responsible for Outlook 2016 instant search not working issue and so are the solutions.
Reasons for‘Outlook 2016 Search Not Working’ Problem “When Outlook Search Shows ‘No Results Found’ Status”:
Outlook Marked for Indexing
Outlook For Mac Email Search Not Working
Note: The previous versions of Outlook do not allow selecting OST or PST file to Index, whereas in Outlook 2016, you can choose to index the application itself.
While checking if the Outlook emails are indexed or not, you must also disable and then enable the application from the ‘Indexing Options’ window. Deselect Outlook by checking the checkbox and close the application. Wait for 5 minutes and then open ‘Task Manager.’ Check if Outlook.exe is still running in ‘Processes’ tab. Next, go back to select Outlook for indexing.
OST/ PST Corruption
Corruption could be a possible reason behind the malfunctioning of the instant Search not showing recent emails feature. Analyze the file and repair it using the ScanPST.exe tool. This is the popular ‘Inbox Repair Tool’ integrated with all the versions of MS Outlook email client. In File Explorer window, open ‘This PC’ and then type ‘ScanPST.exe’ in the Search box. Running this tool will repair any existing damaged or corrupted OST as well as PST on the system.
How to fix the ‘Outlook 2016 Search Not Working’ Problem
The step-by-step procedure to rebuild the Outlook Search Index is:
Outlook For Mac Search Not Working
i. Open Outlook 2016, Click the ‘File’ menu, select ‘Options’ and then choose ‘Search’ that is available on the left side of the window.
Or Open ‘Control Panel’ on your Windows PC ii. Click the ‘Indexing Options’ button and then ‘Advanced’ iii. In the ‘Advanced Options’ window, select ‘Index Settings’ tab and click the ‘Rebuild’ button Note: A ‘Rebuild Index’ dialog box opens displaying the message that the ‘index might take a long time to complete.’ iv. Click OK to start rebuilding the index. v. Restart Outlook to check ‘Search’ functionality, after the process to rebuild indexes completes ![]()
Note: Index Rebuilding Process
2. Repair corrupt or damaged Outlook PST file Bread crumb topping for mac and cheese.
Corrupt or damaged Outlook PST file is a possible reason behind the malfunctioning of the Instant Search feature. Therefore, analyze and repair the PST file by using either the scanpst.exe tool or a PST file repair software such as Stellar Repair for Outlook.
Conclusion
Of the many Outlook problems, Outlook 2016 Search problem is another one. This blog provides detailed steps on how to repair corrupt or damaged PST file and resolve this issue with regard to Outlook indexing services. In this way, it helps you fix the ‘Outlook 2016 Search not working’ problem so that you get correct results when you search for any item in Outlook.
If the corrupt Outlook data file is the reason behind the inappropriate functionality of Outlook ‘Search’ feature, you can repair the PST file by using Stellar Repair for Outlook or Inbox Repair Tool (scanpst.exe). Both of these utilities can repair PST file and recover the entire mailbox data. After the damaged PST file gets repaired, the ‘Search’ feature would work properly. Rebuild photos library mac os.
Outlook 2011 For Mac Search Not Working
However, Stellar Repair for Outlook is recommended as it provides several benefits – supports encrypted Outlook data file recovery, shows the preview of recovered mailbox data before saving, can save the recovered Outlook data files as EML, MSG, RTF, PDF and HTML file, and more. You can access these files on various email clients, and some of them without a specific platform. The software works perfectly in most of the cases when the Inbox repair tool fails to resolve the issue.
Outlook For Mac Search Not Showing All Results
Check what the other MVPs and other experts have to say about this software: Click Here.
Comments are closed.
|
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |